Convention Policies

Anti-Harassment Policy

SoonerCon is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants in any form. SoonerCon participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of SoonerCon or security staff.

Harassment includes offensive verbal comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, religion, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

Exhibitors in booths, the art show, and artist’s alley, or similar activities are also subject to the anti-harassment policy, as are all programming participants.

If a participant engages in harassing behavior, the SoonerCon staff may take any action they deem appropriate, including: warning the offender, expulsion from SoonerCon with no refund, and/ or disallowing future admission to the convention. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of convention staff immediately. Convention staff can be identified by badge ribbons labeled “STAFF” and/ or “staff” t-shirts. Staff members will be visibly moving around all convention areas. Convention headquarters, security, and lost and found items are located at registration.

SoonerCon staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

SoonerCon contact information for security and harassment concerns:
info@soonercon.com
Midwest City police
Emergency: 911
Dispatch non-emergency: 405.732.2266

We expect participants to follow these rules at all SoonerCon venues and SoonerCon-related social events.

Alcohol

Oklahoma’s laws require all drinkers to be at least 21 years old. If somebody underage receives alcohol, the person paying for the room bears all responsibility. Also, the parties responsible will be de-conventioned. Oklahoma law also doesn’t allow open containers in the hallways, even from room-to-room. So drink up in one room before going next door.

Animals

Trained service and assistance animals are permitted in all public areas, at all times. No other animals will be permitted in SoonerCon convention space.

Food & Drink

Outside food and drink is not allowed inside the Reed Conference Center. It can be consumed outside the facility, and in the hotel. Concessions are available on the second floor of the convention center, and these can be consumed anywhere inside the facility, with the exception of the art show.

Illegal Substances

Don’t do it if it’s against the law. If you’re going to do it, it’s your fault and you deserve whatever penalties Oklahoma law throws at you.

Photography

Please be courteous before taking pictures. Ask for permission. Don’t photograph children without their parent’s consent. Please note that all photography is banned inside the Art Show.

Room Parties

All open room parties must sign up at Registration or with SoonerCon’s Hotel Liaison staff. There are signage boards provided to hang notices about your open room parties or social meetups. This is the ONLY place to hang party notices.

Signage

SoonerCon’s policy mirrors our facility’s policy, and is very simple: No signs or notices may be attached to facility property. No sticky notes, tape, tacks, or other attachments. Easels bearing signs are allowed. All notices must be printed by machine, not handwritten. Signage boards are located at Registration, on level 2 by the escalator, and in the hotel lobby. This is the best place to make announcements! If you have a room party or other announcement, you can post a notice in a free space on these boards. Taped signage anywhere beyond these signage boards will be removed. Signage will be periodically reviewed and updated by staff.

Smoking/Vaping

The smoking age in Oklahoma is 18. Oklahoma law provides for NO SMOKING OR VAPING in any indoors public venue — which includes ALL SoonerCon function spaces. That means you can only smoke outside (in the courtyard, patio areas, etc). This policy includes vaporizers. Please vape outside. The Sheraton Hotel is a completely nonsmoking/nonvaping hotel.

Unauthorized Solicitation

No unauthorized solicitation is allowed during the convention, in any function space. Violators are subject to expulsion and arrest.

Weapons

Please, no real guns. Only law enforcement officials are allowed to carry firearms in the Reed Conference Center. For information regarding the Reed Conference Center firearms policy, please call the Reed Center Sales Office at 405-455-1800.

Some prop weapons are not allowed at all: Any type of functioning projectile weapon — loaded or unloaded — or any device that could be construed as a projectile weapon. The only exceptions are nonfunctioning replicas that remain holstered; or daggers, knives, and swords that are kept in their sheaths. All spears and staves must be no longer than six feet and the end of said devices must never project more than 12” from the bearer’s body. All blades will be covered in all public areas and function spaces. There will be no appeal to a violation of these rules. You will be de-conventioned.

All allowable weapons must still be peace bonded. The only exceptions to these rules are weapons that have been approved for display on stage during the Costume Contest and during programming specifically designed for weapons display. Peace bonding will be available at Registration weapons check and from the roving security personnel. If you have any questions about this policy, please ask.

Other Policies

SoonerCon reserves the right to refuse admission, or to remove anyone from the convention for a violation of policy, or for any other reason. Memberships may or may not be refunded, at SoonerCon’s discretion. Any type of harassment of con members, staff, guests, or of hotel employees will not be tolerated. Any verbal or physical disruptive conduct will result in ejection, and possible prosecution.

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